Privacy Policy

Effective Date: 5th May 2025

Last Updated: 5th May 2025

This Privacy Policy explains how Scholar Search Lexicon (SSL) ("we", "our", or "us") collects, uses, discloses, and safeguards your information when you visit or use our platform, available globally. By using our services, you consent to the practices described in this policy.

1. Information We Collect

We collect the following categories of data:

A. Personal Information

  • Full name
  • Email address
  • Academic or institutional affiliation
  • Phone number (if provided)
  • Payment and billing information (processed securely through third-party providers)

B. Content Data

  • Articles or journals uploaded
  • Metadata (titles, keywords, abstracts)
  • Review comments and submission history

C. Usage Data

  • Log files (IP address, browser type, pages visited, date/time)
  • Cookies and tracking technologies
  • Device and location data (where consented)

2. How We Use Your Information

Your information is used to:

  • Register and manage your user account
  • Review and publish academic content
  • Process payments
  • Communicate with you (submission status, support, updates)
  • Personalize user experience
  • Ensure platform security and performance
  • Comply with legal obligations

3. Legal Basis for Processing (Under GDPR)

We process your data under the following legal bases:

  • Your consent (e.g., for marketing or cookies)
  • Contractual necessity (e.g., account registration, content publication)
  • Legitimate interests (e.g., platform improvement, fraud prevention)
  • Legal obligations (e.g., financial compliance)

4. Data Sharing and Disclosure

We do not sell or rent your personal data. We may share data with:

  • Trusted third-party payment processors
  • Hosting and data storage providers
  • Legal authorities, if required by law or to protect rights
  • Institutional partners or academic networks (with your consent)

5. International Transfers

As SSL operates globally, your data may be transferred and processed outside your country of residence. We ensure all international transfers comply with applicable laws and are protected by adequate safeguards.

6. Data Retention

We retain your information:

  • As long as your account is active
  • As required to fulfill contractual obligations
  • For legal or regulatory compliance (e.g., tax or dispute purposes)

7. Your Rights (Under GDPR & Global Standards)

You have the right to:

  • Access and correct your personal data
  • Withdraw consent at any time
  • Request data deletion (subject to conditions)
  • Object to or restrict processing
  • Request a copy of your data (data portability)

To exercise any of these rights, email us at: [email protected]

8. Cookies and Tracking Technologies

We use cookies to:

  • Maintain session information
  • Analyze user behavior for platform improvement
  • Personalize content

You may disable cookies through your browser settings, but some functionality may be affected.

9. Children’s Privacy

SSL is not intended for individuals under the age of 16. We do not knowingly collect data from children. If we become aware of such data, we will delete it promptly.

10. Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Data encryption
  • Access controls
  • Secure server infrastructure

However, no online platform is 100% secure. You use SSL at your own risk.

11. Changes to This Policy

We may update this Privacy Policy periodically. You will be notified of any significant changes via email or platform notice.

12. Contact Us

For questions or concerns about this policy or your data, please contact:
Data Protection Officer
SSL Index Solutions
[email protected]